Rotex Chicago - Projects

This Year’s Projects

We decided it would be cool if each of the inbounds had someone to take them places and introduce them to people and someone they could count on if they had questions. Anyone who feels like they have the time to dedicate to this (maybe plan on doing something with them once a month) can be part of this project. It is probably a little more time consuming than “adopting an outbound,” but it could be a lot of fun.

We will have at least a few people attend the interviews so that people can begin to see us and recognize us. Julia likes to have us there and usually asks us to help with the interviewing process. Otherwise we can just mingle and talk with the students and the parents.

Halloween is one of those crazy American traditions that they don’t really celebrate anywhere else. Having a Halloween party for the inbounds will help make sure they get the chance to experience this Holiday.
This may be replaced with a day trip to Six Flags Fright FEST

This is the overnight party in the city that most of us attended when we were going out. It is overnight downtown and not everyone can go, so let me know early if you are available. We want to have at least a few members attend so that they get used to seeing our lovely faces around. We should also come up with a few fun ice- breaker games as well since this is the first time they’re all together and they’re still getting to know each other.

We will at this point “adopt an outbound” so these letters / emails will each come from a different one of us. Contact is still open to all Rotex people, but whenever emails are sent, it will be you who are responsible for sending it to your “adopted outbound(s)” so that it is a little more personal and hopefully they will feel more comfortable talking to that person.

We will send a letter of “congratulations”/ acknowledgement to each outbound when they find out what country they’ve been assigned to. This way we are opening up contact nice and early and giving them a resource for asking questions.
This is part of “adopting an outbound”

This is just a list of District Contacts, our contacts, contacts of other parents, and contacts of each other so that they can have a support group going.
Ask your parents if they want they are willing to answer questions and put their contact information on this list.

After the outbounds are given their countries, we will help with research, especially for those students who are assigned to obscure countries so that they have a chance to prepare for their year and to get excited about it
If you have any language learning resources (especially online free ones) that helped you, send them to me so they can be added to the list
Emails will be sent from the ones who “adopted an outbound”

Here we have a fun presentation/ session to get the outbounds more comfortable with Rotex. We will simply tell them who we are and what we do and what we are there for. They have to do a lot of boring stuff this weekend, so I want something that’s going to make them excited to go!

Rotex had nothing in last year’s Grand Rapids schedule. We want to be the club that hosts a break- out session for all Central States Rotex groups.

To inspire interest in the program
To find host families
We will offer to make presentations in as many schools as we can. We will target the freshman classes (so that they can have half a year to think about it, one year to apply, and then leave on their junior year), and the foreign language classes (who obviously already have an interest in foreign events) and Dennis suggested geography classes too.
I would like this presentation to be fun and interesting! Each person can have their own presentation, but we’ll have a meeting to discuss all the things that should be mentioned and to bounce ideas off each other.

To Encourage Hosting and Sponsoring in Clubs that have never done it or considered it or who know only a little bit about Youth Exchange
I have already made this presentation several times, and I generally get a good response. I’ve attached the presentation in written form so feel free to read it, adapt it, adopt it, use it as an outline, or do whatever you want. I’m working on getting in contact with other clubs who would be interested in having someone speak at one of their meetings. Let me know if you are interested in making these presentations so that I can call you when the opportunity arises.

We will have a small trip for those Inbounds who can’t afford to make the big cross- country trips. Carl suggested Indiana Beach which I think sounds fun! He says that he’s done it before and knows all about what to do! We have no dates yet, but the trip will be in June.

This is our big fundraiser. We hold the auction at the district conference. This project will include finding things to put up for auction and so we will talk to businesses and to Rotarians who are willing to donate items.
We’re still looking for ideas for more fundraisers. Linda suggested a cookbook. I think that sounds like a good idea. Let me know if you guys like this or have input!
Last year this was replaced with a 50/50 raffle because we could not collect enough items in time. Julia was not happy about this raffle, so we need to work harder on collecting items this year.

This is a gift book we’ve made for this year’s outbounds and will work to expand for next year. We make these books and present them to the outbounds at Grand Rapids. It is meant to give them something to look at and make them feel better during those rough times. We’ll put in our contact information in case they want to talk to one of us, but we’ll also put pages of advice.
I would like for everyone to write a page long story of the most difficult time during your exchange. Though we’re writing about difficult times, it should still be uplifting and explain how you got through it so that they see: even though it seems tough now, it’ll seem like nothing later on. You could also write about the best time, the most embarrassing time, or anything you want to share.
You have almost a year to write something. Please work on it so that I don’t have to nag in those later months. I would love for everyone to contribute at least one story, but feel free to write as many as your heart desires.
We’ve also started brainstorming ideas about other little things to include. Things like a world map, a scavenger hunt of things from their host country, and just fun stuff. Let me know ideas!